City Manager's Notes to Council for November 2, 2010 Meetings

There are three agendas with action items for next week.  We will start the meetings with a Public Hearing concerning the rezoning of property at 531 South 10th.  This property is owned by Roy Jones, Jr.  It is currently zoned R 1.  However, for as long as anyone can remember it has been a commercial property.  The property is less than the required 22,000 sq. ft. for rezoning.  Mr. Jones has applied for and been granted a variance by the Board of Adjustments and been approved for recommendation to you for this rezoning.  You will be asked to consider this action during the City Council meeting.

The first agenda with an action item is the Recreational Authority where you are being asked to consider an expenditure of funds for the refurbishing of the picnic pavilion and surrounding area at McClain Rogers Park.  As I state the accompanying memo.  Several months ago I was approached by an individual that wanted to know if something could be done about the dumpsters directly across the street from the new front of St. Mary's Catholic Church.  Especially if he was to pay for the improvements.  This is the first expenditure of funds for this project.  The total will be less than the total amount that was pledged.  The individual or group of individuals that are making the donation wish to remain anonymous.

The second meeting is the Public Works Authority with two action items.  You are being asked to consider and expenditure of funds amounting to $28,085.  We had budgeted $37,500 for a new SCADA system only to find out that with some good repair work and cleaning we had most of the elements.  We purpose to use those budgeted funds to replace the last automated valve to complete the system plus replace two "clarifier blow down valves."  Also, we need a new auxiliary generator fuel tank.  After these purchases we will have $9,415 that I am purposing to add to the $37,500 already budgeted for the waste water treatment plant.  We are still finalizing the quotes for WWTP and those will be published at a later date.

The second action item is to approve an Inter-Local Agreement with Frontier Development regarding water service west of town.  For many years there has been confusion about who serves who along the north side of Modelle.  In fact we had three meters on the Frontier line and had been charging for the sale of their water for quite some time.  We have now repaid Frontier for their water that we got paid for.  It was during those discussions that the issue of who serves who came to light.  Frontier is virtually out of capacity to serve new additional customers that are in that area.  They have asked that we cooperate in providing service and selling the water.

Under the City Council Agenda there are two action items.  The first is to consider engaging Joe D. Hall as a "construction manager at risk" for the re-roofing of City Hall.  We should have the engineered plans and the engineers estimate sometime next week.  I have some color swatches here in the office if you would like to look at them.

The last item will be the vote on the rezoning.