City Manager's Notes to Council

September 21, 2010 Meetings

We will have a light agenda for next Tuesday nights meeting.  We have four action items on two agendas.  The first is the Public Works Authority with two action items.  As you have read, the bid letting for the improvement of US Highway 183 north through Arapaho is set for next month.  Part of that improvement project is the relocation of our water line that serves Arapaho.  While the cost of the relocation is 100% paid for by ODOT, and there are no betterments planned, the project has to run through our books.  You are being asked to approve the Mayor's signature on the Utility Relocation Agreement.  On page three of the agreement you can see that the anticipated cost of the project is $265,000.

The second action item for your consideration is to allow us to seek bids for the refurbishing of the Neptune Water Tower.  This is a project that was discussed and approved during our Budget Workshops.

There are two action items under the City Council Agenda.  The first is to consider confirming the action of the City Council at our last meeting concerning the Street Overlay Project.  The way the motion was worded and approved gave authority to the staff to approve the entire list of projects.  However we had discussed that we were planning on spending up to $110,000.  The cost of the first 10 streets on the list as presented and as bid was $110,154.  Street number 13 on the project list was S. 20th From Jay Cee Lane to Modelle.  Part of that area is being used heavily by construction vehicles during the ongoing construction at Southwest Elementary School.  We would prefer to only go from Jay Cee Lane to Opal.  That is a distance of 715 feet.  Should you approve of the expenditure we will complete the 13 streets identified at an additional cost of $54,790.  This would bring the total expenditure to $164,944.

The second action item is to consider the expenditure of funds for the purchase and equipping of a County assistance Brush Truck.  Once every two or three years the County Commissioners provide us with an appropriation, in this case $50,000, for the purchase of equipment used to assist in the fire suppression in Custer County.  We have received three quotes for the truck.  After reviewing the quotes we are recommending accepting the quote of Cooper Creek Manufacturing, Inc.  The total of the truck and equipment is $65,975.  The City match requirement is $15,975.