MINUTES OF THE CLINTON CITY COUNCIL JUNE 15, 2010
Minutes of the regular meeting of the Mayor and City Council of the City of Clinton, Oklahoma, Custer County, held in the City Council Room, City Hall on Tuesday, June 15, 2010 at 5:30 p.m. A notice of this meeting with agenda was posted on the bulletin board in the lobby of Clinton City Hall on June 11, 2010.
Mayor Allen Bryson called the meeting to order with the following present;
MAYOR: Allen Bryson
COUNCIL: John Jordan, Steve Jones, Terry Wheeler, Bob Marcy
CITY MANAGER: Grayson Bottom
CITY CLERK: Lisa Anders
CITY TREASURER: Debra Blanchard
DEPUTY CITY CLERK: Rhonda Williams
CITY ATTORNEY: Ryan Meacham
NEWS MEDIA: Gerald Green and Jarod Atha
OTHERS: Arnold Adams, David Crabtree, Charles Fry, Julie Menge and others.
Carol Water of the First Presbyterian Church opened the meeting with prayer and Councilman Bob Marcy led the Pledge of Allegiance.
AGENDA ITEM NO. 3: CONSENT AGENDA
- Minutes of Regular Meeting of June 1, 2010
Moved by Councilman Marcy and seconded Councilman Jordan, that Consent Agenda Item No. 3 (a) be approved.
Mayor put the motion to a roll call vote:
Aye: Marcy, Jordan, Jones, Wheeler, Bryson
Nay: None
Mayor declared the motion carried.
AGENDA ITEM NO. 4 ACTION ITEMS
4A. CONSIDER AND ADOPT RESOLUTION NO. 792 APPROVING THE PROPOSED FISCAL YEAR 2010-2011 BUDGET BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2011
City Manager Grayson Bottom explained that the proposed budget presented is a result of outcome for the budget work sessions and input from the Council.
Motion was made by Councilman Wheeler and seconded by Councilman Marcy to approve Resolution No. 792 approving the proposed fiscal year 2010-2011 budget beginning July 1, 2010 and ending June 30, 2011.
Mayor put the motion to a roll call vote:
Aye: Wheeler, Marcy, Jones, Jordan, Bryson
Nay: None
Mayor declared the motion carried.
4B. CONSIDER REQUEST OF STREET CLOSING, PARADES AND PERMIT WAIVERS FOR 2010-2011
City Manager Grayson Bottom explained that various organizations have submitted request for street closings, parades and permit waivers. He pointed out that each of these requests have a cost associated with the services they are requesting of the City. List of the organizations, dates of event and request of services was presented to the Council.
Motion was made by Councilman Marcy and seconded by Councilman Jordan to approve the request of street closings, parades and permit waivers for 2010-2011.
Mayor put the motion to a roll call vote:
Aye: Marcy, Jordan, Jones, Wheeler, Bryson
Nay: None
Mayor declared the motion carried.
4C. CONSIDER RENEWAL OF AMBULANCE AGREEMENT WITH SINOR EMERGENCY MEDICAL SERVICES, INC.
City Manager Grayson Bottom explained that the proposed ambulance agreement has no changes from the previous agreement. He said the ambulance fee also remains the same.
Motion was made by Councilman Wheeler and seconded by Councilman Jones to approve the renewal of the ambulance agreement with Sinor Emergency Medical Services, Inc.
Mayor put the motion to a roll call vote:
Aye: Wheeler, Jones, Jordan, Marcy, Bryson
Nay: None
Mayor declared the motion carried.
4D. REQUEST AUTHORIZATION TO TAKE BIDS FOR THE 2010-2011 STREET OVERLAY PROJECT FROM THE CAPITAL IMPROVEMENT FUND
City Manager Grayson Bottom explained that the list provided is not a complete list but it does list the streets according to highest need. He said many of the streets not listed but in major need to repair are not listed because the street have lost their base and overlaying the street would not help the situation. He said the present proposal indicates the streets with the most need in red and secondary streets in yellow.
Motion was made by Councilman Jordan and seconded by Councilman Marcy to authorize staff to take bids on the 2010-2011 street overlay project from the Capital Improvement Fund.
Mayor put the motion to a roll call vote:
Aye: Jordan, Marcy, Jones, Wheeler, Bryson
Nay: None
Mayor declared the motion carried.
- CITY MANAGER’S REPORT
City Manager Grayson Bottom pointed out that there were no amendments or supplemental budgets required to complete the 2009-2010 fiscal year. This is a result of working within the budget.
City Manager Grayson Bottom reported that there was not a candidate that filed for office for Ward Four at the completion of Councilman John Jordan’s term. He asked Assistant City Attorney Ryan Meacham to explain the options regarding filling the vacancy.
Ryan Meacham explained that the City Charter does not address when there is not a filing for an office so the matter falls to state statutes. He explained that the state statutes say that 60 days from the date of vacancy, the City Council can appoint a person who meets the qualifications for a candidate. Another option is having a special election. He said the positions would be filled until the next general election for a one year term.
City Manager Grayson Bottom presented the Council with a list of Ward 4 resident and their mailing address so they could review potential qualified residents.
City Manager Grayson Bottom reported that the ODOT state project for Gary Boulevard was completed by the contractor. He said an invoice would be prepared and submitted to the state before the end of the fiscal year for reimbursement.
6. AUDIENCE PARTICIPATION
None
AGENDA ITEM NO. 7: ADJOURNMENT
Moved by Councilman Wheeler and seconded by Councilman Jones to adjourn the meeting.
Mayor put the motion to a roll call vote:
Aye: Wheeler, Jones, Jordan, Marcy, Bryson
Nay: None
Mayor declared the meeting adjourned at 6:20 P.M.